Introducing VendorSync®
The Better Way To Manage Vendor Certifications that supports insurability.
When hiring service providers to work on your properties, you must confirm that they are adequately insured.
- Service provider has commercial general liability insurance.
- Limits of service provider's liability coverage meet the minimum requirements of the hiring client.
- Hiring client is correctly listed as an Additional Insured on service provider policy.
- Hiring client is listed as a Certificate Holder on service provider policy.
- Service provider has all of the company-level and worker-level licensing and/or training required to support the validity of insurance.
- All service provider licensing is and remains current and valid as required by insurer.
How We Do It
KNOW
Requirements vary from trade to trade and from region to region. States and provinces are introducing new requirements all of the time. Understand what your requirements are in relation to vendor engagement everywhere you do business or own property.
REQUEST
Request these required licenses, certificates and insurance in writing from every vendor you engage, as part of your daily operations.
COLLECT
Have your vendors upload proof of requested certification and insurance to their own customized Online Compliance Profile.
VERIFY
Our team receives notification of upload and verifies the uploaded document as complete, current and accurate. We then post the certificate as compliant in the vendor profile and the client dashboard.
MAINTAIN
Vendor certificates are maintained through a system of automated notifications, letting your vendor, as well as you, know when critical licenses or insurance have or are about to expire.
STORE
Every notification, every response, every exchange is captured and stored both on our secure servers as well as backed up on Google servers. This creates a vast record of written engagement, thereby helping you maintain your reasonable diligence requirements.
ACCESS
Credentialed users can view, print or share vendor licenses, proof of trainings and proof of insurance – from any device, anywhere they have an internet connection.
PROTECT
Your vendors are continually monitored for compliance to requirements necessary to support insurance. All interactions are digitally stored to provide reasonable diligence.
Why Choose VendorSync®?
- Consistency. The same application of collection, verification and storage of required vendor proof of licensing and/or training across portfolio.
- Legal Diligence. Vendor requirements are requested in writing. All vendor communication and documentation are stored on secure servers to maintain legal diligence.
- Anywhere Access. Live access to vendor compliance status from any device with an internet connection. Credentialed users can view vendor documents.
- Search Good Vendors. Search thousands of verified contractors by trade and geography.
- Vendor Marketplace. Vendors create secure profiles that demonstrate their commitment to licensing and training. These profiles can be viewed by all clients using the VendorSync program.
- Powerful Reporting. Client administrators are sent Vendor Weekly Status Reports that show all vendors in the client's Vendor Registry.
- Easy. Vendor compliance is viewed through the legal lens of the client that hires the vendor. We look for requirements that support the validity of vendor insurance. Vendors can submit all of their documentation in minutes.
- Affordable. Vendors do not register ALL employees. For verification status, the Vendor has to register only those workers that visit client properties and have an individual licensing or training requirement.
Are You Ready to Protect Your Assets and Align Your Portfolio?
One of our experts will contact you to discuss your portfolio, demonstrate the various InsuraSync user experiences and provide pricing.